ANNEX F to CHAPTER 2 of DEVPUBSAFE
LOCAL LIAISON COMMITTEE (LLC)

1.1 Terms of Reference

1.1a Purpose

i. To inform local people of the hazards involved, to convey to the lay public the significance of any incident and to create administrative machinery for the protection of the population in the unlikely event of a serious accident.

ii. To provide a forum to communicate and discuss nuclear safety issues with representatives of members of the public.

1.1b Chairmanship

The Chairmanship of the LLC will alternate between the Naval Base Commander Devonport and the Chief Executive, Devonport Royal Dockyard Ltd.

1.1c Frequency

The LLC should meet twice per year, but members may request the Chairman to call meetings at a greater frequency if required.

1.1d Responsibilities

i. To produce and review local plans for the protection of the population in the unlikely event of a serious accident.

ii. To communicate and discuss issues concerning public safety in the event of a serious accident.

iii. To communicate and discuss issues concerning nuclear safety.

iv. To communicate and discuss issues concerning conventional health and safety related to nuclear operations.

v. To receive reports from regulatory, advisory and other organisations as appropriate.

1.1e Membership

Membership comprises representatives from naval authorities, Devonport Royal Dockyard Ltd, local authorities, emergency services and central government departments. The membership list for the LLC is at Annex A.

1.1f Attendance

Members of the public are invited to attend meetings as observers. They may raise questions via their elected representatives on the Committee.

1.2 Ownership

The LLC to be shared by the Naval Base and DML, acting as a joint LLC for both nuclear operators.

1.3 Chairmanship

Chairmanship to be shared between NBC Devonport and DML’s Chief Executive.

1.4 Meeting content and format

A standardised format and agenda are to be used, based on the topics covered in the last few meetings. Topics are to be included as agenda items and discussed by each organisation in turn. Reports from the regulators or other advisory bodies will remain as stand alone agenda items.

a. The December meeting to focus on exercise reports, accident response issues, environmental survey results and reports from the Nuclear Installations Inspectorate (NII) and the Environment Agency. It would also cover any additional issues that arise throughout the year.

b. The June meeting to concentrate on nuclear and conventional health and safety issues and on a topical issue which can be tied in with a visit to the Dockyard/Naval Base. It would also cover any additional issues that arise throughout the year.

1.5 Meeting Location

Meetings to be held in Plymouth city centre and to be accessible to members of the public.

1.6 Meeting frequency

The frequency of meetings to be two per year, retaining the ability to convene additional meetings if required. Meetings to be held in December and June.

1.7 Convening meetings

The organisation chairing the meeting is to send a calling notice, agenda and short briefs containing a synopsis of the items being covered at the meeting to members one month before each meeting. The chairing organisation is to arrange for the meeting to be advertised in the press in advance, notifying members of the public that they can attend and providing details of time and venue.